Thinking about asking your employer for a retention bonus? You’re not alone. Many professionals face situations where staying put can feel hard—especially when new opportunities or challenging changes make other jobs seem tempting. But sometimes, a company is willing to offer a little extra—what we call a retention bonus—to keep key employees from walking away.
If you’re considering asking for one, writing a well-thought-out retention bonus request letter can make all the difference. In this blog, we’ll walk you through the essentials of how to write one, what to include, and how to make your case, confidently and respectfully.
What Is a Retention Bonus?
A retention bonus is a one-time payment or incentive offered by companies to encourage valuable employees to stay through a specific period—especially during times of transition like mergers, leadership changes, or major projects.
Think of it as a “thank you in advance” for sticking it out when the company needs you most. If you’ve been a solid contributor, and your employer can’t afford to lose you, it may be worth asking for one.
How to Write a Retention Bonus Request Letter
Writing the letter might feel daunting at first. After all, you’re asking for money to stay in your current job. But if done right, it can show professionalism, loyalty, and maturity.
Let’s break it down into simple steps.
1. Use a Professional Tone – But Be Yourself
Most importantly, your letter should be polite and professional. But that doesn’t mean you have to sound robotic. Use a voice that feels natural to you—just keep it professional and respectful. Think of it as writing to a respected colleague, not a friend.
2. Start with a Clear Purpose
Right at the beginning, make it clear why you’re writing. For example, you could say:
“I’m reaching out to discuss the possibility of a retention bonus arrangement to reflect my ongoing commitment to the company during a transitional period.”
This sets the tone and lets your employer know upfront what you’re looking for.
3. Explain Your Value
This part is very important. You need to gently remind your employer of your contributions and why you’re a key player. Think back on accomplishments or tasks you’ve taken on. If your role has evolved significantly, and you’ve consistently taken on new responsibilities, it might also be the right time to formally request a promotion alongside your bonus request.
- Did you help land a big account?
- Were you part of a successful product launch?
- Have you taken on extra duties during staff shortages?
Make a short list or 1-2 short paragraphs showing how you’ve contributed. Use details, but don’t overdo it. Keep it factual, not boastful.
4. Explain Why You’re Requesting the Bonus
Be transparent, but tactful. You could write:
“Given the ongoing changes in our department and the increased responsibilities I’ve taken on, I believe a retention bonus would reflect my continued dedication to supporting the team’s stability and success.”
You don’t need to go into personal reasons or outside job offers unless it feels necessary. Focus on the value you bring and stability for the company.
5. Propose a Timeframe
Retention bonuses are usually tied to a timeframe. Suggest how long you’re willing to commit to if your request is accepted. For instance:
“In return for a retention bonus, I am willing to commit to an additional 12 months, during which I’ll continue delivering consistent results and support our team through the transition.”
This shows you’re serious and have a plan in mind.
6. Close with Gratitude and Openness
End your letter on a positive note. Express appreciation for the opportunity to discuss this and show that you’re open to further conversation. Something like:
“I appreciate your consideration and am open to discussing this further at your convenience. I look forward to continuing to contribute positively to the team.”
Sample Retention Bonus Request Letter
Here’s a simple sample to help you structure your own message:
Sample 1: General Retention Bonus Request During a Transition
Subject: Request for Retention Bonus Consideration
Dear [Manager’s Name],
I hope this message finds you well. I’m writing to express my interest in discussing the possibility of a retention bonus to reflect my ongoing commitment and contributions to the team—particularly during this important transition period.
Over the past year, I’ve worked diligently to support several key initiatives, including [mention specific examples, such as “the successful rollout of the client onboarding system” or “leading the Q4 performance strategy”], which have helped move our team forward. As we navigate upcoming changes, I remain committed to seeing our department through this phase successfully.
With that in mind, I would like to propose a retention bonus arrangement. In return, I am more than willing to commit to [specific time period], during which I will continue to deliver on our goals and help maintain team stability.
I truly appreciate your time and consideration of this request. I’m happy to further discuss details or adjustments as needed.
Sincerely,
[Your Name]
Sample 2: Retention Bonus Request Due to Increased Responsibilities
Subject: Retention Bonus Request for Continued Support During Organizational Changes
Dear [Manager’s Name],
I hope you are doing well. I am writing to formally request consideration for a retention bonus based on the expanded scope of my responsibilities and the current phase of change within our team.
Over the past few months, I’ve taken on additional duties, including [briefly mention specific examples such as leading projects, managing new team members, handling client escalations, etc.]. I’ve remained committed to delivering quality outcomes and ensuring stability during this time.
As we continue navigating this transition, I am fully dedicated to supporting the team. In return, I would appreciate the opportunity to discuss a retention bonus as recognition of the ongoing efforts and added responsibilities.
Thank you for your time and consideration. I am happy to speak further about this at your convenience.
Warm regards,
[Your Name]
Sample 3: Retention Bonus Request When Considering Another Job Offer
Subject: Request for Retention Bonus to Continue My Role with the Team
Dear [Manager’s Name],
I wanted to reach out to express my appreciation for the opportunities I’ve had at [Company Name]. Working with this team has been a rewarding experience, and I’m proud of the results we’ve achieved together, particularly with [mention a specific accomplishment].
Recently, I have been approached with another job offer, which prompted me to reflect on my current role and future here. While I am still very much interested in continuing with [Company Name], I would like to explore the possibility of a retention bonus as an incentive to stay and remain focused on our shared goals.
In exchange, I am willing to commit to an additional [time period], during which I will continue contributing to ongoing projects and helping the team transition smoothly.
Please know this request comes from a place of appreciation and loyalty to the organization. I would be glad to discuss this in more detail at your convenience.
Thank you for your understanding.
Best regards,
[Your Name]
Keep your message short, respectful, and focused on the value you bring to the table.
When Should You Request a Retention Bonus?
Before drafting your letter, you need to know whether it’s the right moment to ask. Here are a few situations when a retention bonus request makes sense:
- Your company is going through a major change—restructuring, merger, or executive turnover.
- You’ve received a job offer elsewhere but are willing to stay for the right incentive.
- You’re managing or involved in a long-term project and your departure could delay outcomes.
- Your skills are highly specialised and hard to replace quickly.
In these situations, a retention bonus isn’t just beneficial for you—it helps the company avoid costly disruptions too.
Final Tips Before You Hit Send
Before you submit your request, keep these tips in mind:
- Timing is everything: Don’t make the request during peak stress periods unless it directly relates to changes happening now.
- Proofread: Any letter to leadership should be free of grammar or spelling mistakes.
- Be ready to negotiate: Your employer may counter-offer or propose different terms.
- Keep copies: Save a version of the letter and your communication for reference.
This applies whether you’re writing a bonus request or requesting a completion certificate for a finished project. Keeping a written record ensures transparency and helps if you need to refer back in future evaluations.
In Conclusion
Asking for a retention bonus might feel intimidating, but being prepared gives you the confidence to have the conversation. A well-written retention bonus request letter not only shows your intentions but reinforces that you’re someone the company wants to keep around.
So take your time, be thoughtful, and craft your message with care. Who knows? That bonus might just be a letter away.
Have you ever asked for a retention bonus before? What helped you prepare? Share your thoughts or experiences in the comments—we’d love to hear your story!
