So, you’ve wrapped up something important—a course, an internship, a freelance gig, or even a big construction project. First of all, congratulations! That’s no small feat.
Now comes the often-overlooked but essential part: getting formal proof of what you just accomplished. And for that, you’ll need a Request Letter for a Completion Certificate.
Whether you’re applying to new jobs, enrolling in higher studies, or just building your portfolio, a completion certificate adds that extra layer of credibility. This blog will walk you through how to write a great request letter—plus we’ll include three real examples you can adapt for your own use.
What Is a Completion Certificate?
A Completion Certificate is an official document issued by an institution, organization, or client confirming that you’ve successfully completed a specific task, program, or project.
You might receive one after:
-
Finishing an internship or apprenticeship
-
Completing an academic course or training
-
Closing out a construction or freelance project
-
Participating in a research or volunteering assignment
This certificate becomes a key part of your professional documentation—often requested by employers, universities, or clients.
Why You Need One
Let’s be honest—people trust documents. A completion certificate can help you:
-
Prove you did the work
-
Strengthen your resume or LinkedIn profile
-
Fulfill job or visa requirements
-
Keep official records for future opportunities
Even if you never need it right away, you’ll be glad to have it when that dream opportunity knocks.
When Should You Request a Completion Certificate?
Ideally, send your request within a week or two after finishing the program or project. It shows professionalism and avoids last-minute scrambling when you need it later.
Some typical situations include:
-
After completing an online certification course
-
At the end of an internship or training period
-
Upon final delivery of a freelance or construction assignment
-
After concluding a mentorship or coaching program
How to Write a Request Letter for Completion Certificate (Step-by-Step)
Here’s a simple breakdown of what to include:
1. Start with a Proper Format
Structure your letter professionally:
-
Your name and contact information
-
Date
-
Recipient’s name, designation, and organization
-
Subject line
-
Greeting (e.g., “Dear Sir/Madam”)
-
Body paragraphs
-
Closing with your name and signature
2. Get to the Point Quickly
In the first paragraph, mention what you completed and clearly request the certificate.
Example:
“I have successfully completed my internship with your organization from January to March 2024. I kindly request you to issue a Completion Certificate for the same.”
3. Include All Relevant Details
Don’t make the recipient hunt for information. Include:
-
Your full name
-
Program or project title
-
Duration (start and end dates)
-
Any registration ID or reference number, if applicable
4. Keep It Polite and Professional
Even if you know the recipient personally, maintain a respectful tone. It makes your request feel thoughtful and sincere.
5. Say Thank You
Always close with a short sentence of appreciation.
Sample Request Letters (Ready to Copy & Edit)
Sample 1: Request for Internship Completion Certificate
Subject: Request for Internship Completion Certificate
Dear [Manager’s Name],
I hope you are doing well. I am writing to kindly request a Completion Certificate for my internship at [Company Name], which I successfully completed from January 1, 2024, to March 31, 2024, in the Marketing Department.
This experience was immensely valuable, and I am grateful for the opportunity to work with your team. I would appreciate it if you could issue the certificate at your earliest convenience.
Thank you once again for your support and guidance.
Sincerely,
[Your Full Name]
[Contact Information]
Sample 2: Request for Completion Certificate After Construction Work
Subject: Request for Completion Certificate – Project XYZ
Dear [Client’s Name],
I am writing to request a Completion Certificate for the residential construction project titled “Project XYZ,” located at [Project Location], which was successfully completed and handed over on May 15, 2024.
All deliverables were met as per the agreement, and I believe the certificate will serve as an important document for our records and future tenders.
Thank you for the opportunity to collaborate on this project.
Warm regards,
[Your Name]
[Your Company Name]
[Contact Information]
Sample 3: Request for Certificate After Online Course
Subject: Request for Course Completion Certificate – [Course Name]
Dear Support Team,
I recently completed the “[Course Title]” course on your platform on June 12, 2024. My registered email is [your@email.com].
I would like to kindly request a Completion Certificate for this course for my professional portfolio. If any additional information is needed, please let me know.
Thank you for offering such a valuable learning experience.
Best regards,
[Your Full Name]
What About Email Requests?
Good news — most companies and educational platforms now accept email-based requests. Just copy your letter into the body of your email and make sure to:
-
Use a clear subject line: “Request for Completion Certificate – [Your Name]”
-
Attach any documents (e.g., ID, proof of completion) if needed
-
Include your contact details and any reference number
It’s fast, efficient, and easy to track.
Common Mistakes to Avoid
Even a small oversight can delay your request. Here are a few mistakes people often make:
-
Being too vague (“Please send my certificate” — but for what?)
-
Forgetting dates or important identifiers
-
Using overly casual language (“Hey, can I get that thing now?”)
-
Not following up (Sometimes admins need a reminder)
Real-World Tip: Track Your Requests
If you’ve sent your letter or email and haven’t heard back in a week, it’s totally okay to follow up. Keep a copy of your request, mark the date you sent it, and check in politely if needed.
Some apps like Voicetonotes are even being used to record post-project summaries that get transcribed into formal email drafts — saving time and keeping documentation smooth.
Final Takeaways
Writing a Request Letter for a Completion Certificate may seem formal, but it’s really just clear, professional communication.
It tells the recipient:
-
What you’ve done
-
That you value their acknowledgment
-
And that you’re serious about your professional growth
In 2024 and beyond, with remote work, self-paced courses, and freelance projects on the rise, these certificates are more important than ever. Whether you’re applying to a job, building a digital portfolio, or simply staying organized — don’t skip this step.
You’ve earned it. Now it’s time to get it on paper.
Need help drafting your own letter?
Drop your situation in the comments and we’ll help you write a version tailored just for you!
