HR managers deal with a lot of complex tasks daily. Their work usually includes handling recruitment, screening resumes, preparing job descriptions, scheduling interviews, and more. But due to the increasing workloads, these responsibilities can turn into challenges and may slow down their productivity.
According to research, HR staff spend 57% of their time managing administrative tasks. It means that they get very little time to focus on other productive work.
That is why online tools are becoming essential for managing HR tasks. HR managers can save a lot of time by automating repetitive tasks and routine processes. In this blog, I’ll show you the most effective tools for HR managers that can help add ease to their working life.
5 Best Tools to Simplify HR Work
Some of the tools listed below are free, while others require its users to subscribe to the paid plans to access advanced features. Let’s explore them one by one in detail:
Resume Worded – Smarter Candidate Screening
This tool provides feedback on resumes. This allows HR managers to understand how well a resume is created. It accesses the structure, format, and tells if it is optimized for hiring standards.
This tool can be of great help for HR managers as they don’t need to spend hours reading resumes. They can use it to quickly assess resumes. It highlights whether a resume matches the job requirements, checks for missing skills, and scores the resume according to the industry standards.
This speeds up the hiring process and helps the HR managers filter out candidates’ resumes and move to the next step of the hiring process.
Key Features
- Resume scoring and keyword analysis.
- Job description matching
- Instant feedback for candidates
Pricing
It offers a free version with limited usage. The premium plans begin at $49/month.
Picture to Text Converter – Make HR Documentation Easier
This tool extracts text from photos and converts it into editable text instantly. It claims to operate on the latest OCR (Optical Character Recognition) technology to offer accurate results.
HR managers deal with a lot of job applications, resumes, and scanned documents daily. Most of these are in the form of JPG or PDF, which are not editable directly. However, manually entering the details of these files into the system requires a lot of effort, time, and increases the risk of errors.
With this tool, extracting text from pictures, PDFs, and other image files becomes quick and easy. This helps HR managers to extract accurate data like candidate information or employee details in a usable and editable format. This can save their time and ensure better accuracy in managing recruitment and employee records.
Key Features
- Extracts text from multiple formats such as PDF, JPG, WEBP, PNG, GIF, BMP, HEIC, and TIFF
- Supports multiple languages
- Works online without downloads or installation
- Provides fast and accurate results in seconds
- User-friendly design for easy text extraction
Pricing
This tool offers a Basic plan at $4 and a Plus plan at $6.5/month, with free users enjoying limited access.
Formester – Collect Responses Easily
This tool helps users to generate custom online forms for collecting data, feedback, or applications without needing coding knowledge.
HR managers need to get feedback from employees to ensure their satisfaction and retention. By using this tool, HR managers can create customized survey forms to collect feedback about the workplace, culture, training needs, or onboarding experiences.
This helps them identify the areas of improvement and also solve the employees’ concerns before they grow into bigger issues.
Key Features
- Easy drag-and-drop form builder
- Automated data collection
- Response analytics and reports
Pricing
It offers a free version for basic use. For more extensive usage, it offers paid plans starting at $12/month.
Paraphrase Tool – Rephrase Written Communication
This tool helps paraphrase text while preserving the original meaning. It is useful for generating alternative versions of the same content.
The HR managers need to communicate with the employees at different levels. They also have to send announcements, policy updates, and regular reminders in a way that doesn’t sound repetitive. HR professionals can use this tool to rephrase staff notices and notifications in a new way to communicate effectively.
Key Features
- Rephrases content in different writing styles
- Improves readability and tone
- Removes repetitive wording
Pricing
Currently, this tool is free with no paid plans.
When2Meet – Simplify Meeting Scheduling
This is an online meeting scheduling tool that helps teams find the best meeting time by checking everyone’s availability in one simple interface.
HR Managers usually coordinate interviews, training sessions, team meetings, and policy interviews. These require them to match the availability of every team member. But with the help of this tool, HR managers can create a link and share it with the participants to simply mark their availability on it. It then shows the common time slots picked by candidates to suggest the best meeting time. This eradicates the need to ask and confirm available time slots from the employees and frees the HR managers from important tasks.
Key Features
- Easy scheduling via shared link
- Visual availability grid
- No registration required for participants
Pricing
It is a completely free online tool.
Final Thoughts
HR managers face the pressure of handling a wide range of tasks, from routine administrative duties to employee engagement. But with the right tools, these responsibilities can be better handled to ensure smoother operations.
I’ve listed above the 5 most effective tools for improving HR managers’ tasks. Of course, there may be other useful tools as well. The key is to select the right combination of tools for aligning, simplifying, and improving the tasks.